The Best Trucking Accounting Software


For example, if you place your truck into service in July, the due date is August 31. In addition to keeping records of your expenses, you should have documents that prove their validity, such as receipts, trip logs, and account statements. The simplicity is convenient, but it comes with unlimited liability. As a sole proprietor, you and your trucking business are a single entity.

  • That’s another reason paying for tax services is essential for the transportation business.
  • If you’re also using truck management software, you can usually link the two and automate your IFTA responsibilities completely.
  • It’s best to hire a company specializing in the trucking industry, like Factoring Express.
  • Understanding financial management involves some familiarity with financial statements.
  • And, when you review your financial statements, make sure they’re for authorized expenses.

It’s the daily process of logging transactions on ledgers, keeping receipts, and safeguarding documents. We have customers for whom we handle all the paperwork including, sending invoices to the factoring company. We submit your invoices to the factoring company & they’ll directly pay you. Tax is an important part of running a trucking business, even if you are just a single driver or owner-operator.

A streamlined and cost-effective way to run your business

But owner-operators have a unique set of needs that QuickBooks simply can’t fulfill. Maybe you’ve already tried using QuickBooks and found out the hard way that it doesn’t give you everything you need. Maybe you’ve tried to piece together several different types of software to create a usable system that works for you. What we are offering in our Trucking Office software is all of those features and more in one trucking-specific software solution.

The accrual basis of accounting requires that you recognize revenues when you earn them and expenses when you incur them, regardless of when funds enter or leave your accounts. It takes more work, but it also documents your profitability more accurately. Because working in the trucking industry involves taking on significant risk, you’re often better off taking the time to form a limited liability company or a corporation. However, that’s a decision you should get a CPA firm’s advice on first. The first thing every business owner should do to simplify their accounting is to separate their business activities from their personal ones. The easiest way is to open up a new checking account and credit card and reserve them for business use only.

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This can save your company time and stress and ensure your taxes are done accurately to save you money. Axon claims to be an all-in-one accounting software for trucking companies with mid-size and larger fleets that will help increase productivity. So if your accounting department is overwhelmed by the workload, Axon may be able to help.


truckers bookkeeping service Online has enhanced standard accounting features that can be easily customized to nearly any type of business, making it our overall best small business accounting software. It has no trucking-specific features, but when you add on TruckingOffice, it becomes a powerful trucking management system and accounting software combined. If you can afford the price of the two solutions, then QuickBooks Online integrated with TruckingOffice provides value to your business.

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This way, you’ll have an accurate record of your finances. Professional accounting keeps track of all your revenue and expenses. Overall, accounting makes all the bookkeeping efforts make sense for your business. And truth be told, most truckers can’t do it independently without making costly mistakes.

Or use connector apps like Zapier to integrate hundreds of other apps and add information like your IFTA fuel tax reporting. Even better, all your data is securely stored in the cloud so you can manage your project from any device, anywhere. Add team members and collaborate with your fleet, no matter where they are. New users have the choice of 50% off for three months or a free 30-day trial with no credit card required.

Grow Your Business With Efficient Accounting

Our Accounters organize your business finances helping you to increase your company revenue. Our team will help you with all the paper work your transportation company needs, this way you can get home after long hours on the road and spend quality time with your family. We try to give you options that are completely hands off so you don’t have to think about accounting. During this time, you can continue to provide excellent services to your clients. Using software for accounting can help you manage the different components you need to determine the financial well-being of your company.

What is truck accounting?

A long-term asset account that reports a company's cost of automobiles, trucks, etc. The account is reported under the balance sheet classification property, plant, and equipment. Vehicles are depreciated over their useful lives.

However, the trucking industry has a high failure rate, 8 out of 10 trucking companies fail to continue after their first year in business. In this 21st century, there’s software to manage many aspects of a trucking business. Specify how freight factoring works for a trucking business. Identify the accounts typically included in a trucker’s financial statements. Mark Calatrava is an accounting expert for Fit Small Business.